Contract and Purchasing Administrator

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Job Opening: Contract and Purchasing Administrator
Department: Information Technology
Posting Date: August 3, 2022
Closing Date: Until Filled
Weekly Hours: 40
Shift: 8:30 am to 5:00pm, extended hours as needed


Summary

The Procurement & Contracts Manager manages the procurement, RFP and contracting processes for all ongoing Information Technology programs. Ensures that adequate and appropriate internal controls are in place and procurement is conducted in compliance with Delaware County policies and procedures. The qualified candidate will also manage the IT budget and Capital Investment Program for IT.


Job Function/ Description/Responsibilities

Supervises the procurement process; evaluate costs effectiveness and provide support in negotiating subcontracts and sub-agreements, based on Delaware County procurement policies and regulations.

Evaluates the quality and appropriateness of proposed services, supplies and equipment; conducts cost and quality comparisons and analysis.

Mange and supervises evaluation process, selection recommendations and recommends the best value proposals for awards.

Prepare RFPs and documents to procurement guidelines.

Provides a dashboard of contracts, contract renewals, licensing usage, purchases pending and in process.

Manages the Information Technology budget including development, approval, and monthly tracking.

Coordinates payment of invoices with the finance team and controller’s office as needed.

Manages the development of the Information Technology Capital Improvement program.

Focuses on continuous improvement of the contracting and procurement process.

Ensure that purchases are based on competitive bidding and sufficient number of responsive quotations/proposals.

Provides support, advice and assistance when needed in procurement of services, supplies, equipment for the projects, and provision information on best options in local and international markets. Follow market trends and stay abreast of any relevant developments.

Ensure timely delivery of goods and services for the county programs.

Monitors vendors/subcontractors’ performance.

Any other procurement/contracts related duties as requested


Required Education & Experience:

Bachelor’s Degree preferred or equivalent combination of education and work experience in a technical competency area such as: Contracts, business administration, management, accounting, economics

At least five years contract/procurement experience required


Skills Required:

Strong verbal and written communication skills

Proven problem-solving ability, detailed orientation and effective inter-personal skills

Computer proficiency in general office software applications (i.e. Word, Excel, Outlook).

Strong written & oral communications both in Arabic and English

Could work under pressure. Good analytical and quantitative skills.

Having ability to handle and resolve all vendors/suppliers complains and comments.

Strong numerical and analytic skills and can think in a very logical way

Ability to work both independently and in a team.

Ability to work productively with little supervision.

Ability to conceptualize, outline, perform, and direct research and writing skills.

Continuous improvement mindset

Residence Requirement: The County of Delaware has a residency requirement for employees. Anyone applying for this job must reside in Delaware County or be willing to move to the County within three months of starting employment.


Contact

To apply, please fill out our online application form.



Contact Us

  •   201 West Front Street,
         Media, PA 19063
  •   8:30AM - 4:30PM
           Monday - Friday
  •   610-891-4000
  • webmaster@co.delaware.pa.us

About Delaware County

Delaware County, presently consisting of over 184 square miles divided into forty-nine municipalities is the oldest settled section of Pennsylvania.


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