Job Opening: Juvenile Medical Secretary
Department: Juvenile Court & Probation Services
Posting Date: May 13, 2025
Salary: $29,229.20 Annually / $16.06 Hourly
The Medical Secretary in Administrative Services coordinates diagnostic services for probation staff, including referrals, scheduling, and obtaining/distributing completed reports. Coordinates insurance enrollments for youth removed from their home and placed in a shelter, detention, residential, or inpatient facility. Uses advanced technology to record and report diagnostic case events.
Coordinates all service referrals for probation staff, including referrals, provider decisions, and service enrollments.
Coordinates appointments and secures locations for diagnostic services.
Receives referral packets from probation officers (requesting diagnostic services); records all referral information in the case management system to ensure the maintenance of records.
Schedules diagnostic services and forwards completed referral packets to the service provider; records scheduled services in the case management system to ensure the maintenance of records.
Makes and receives phone calls with providers, usually regarding scheduling, rescheduling, and cancellation of appointments; relays messages to providers; notifies Probation Officers of cancellations and collaborates with Probation Officers on rescheduling missed or canceled appointments.
Maintains electronic and paper records to ensure all files contain required documentation.
Acts as a liaison between Probation Officers and providers to relay information to/from Probation staff and providers regarding case information, appointment schedules, and any other matters of mutual interest.
Process insurance enrollments for youth removed from their home and placed in a shelter, detention, residential, or inpatient facility.
Prepares and files notice of eligibility and continued eligibility with DPW for all youth in out-of-home placement.
Perform other related duties as required or directed.
High School graduate or equivalent with excellent typing skills.
Three (3) years responsible secretarial experience, including excellent phone manners.
Ability to function well in high-stress situations.
Overtime as needed to perform duties as required.
Normal air-conditioned office.
Hours: 8:30 AM to 4:30 PM. 35 hours/week.
UNIFIED JUDICIAL SYSTEM HIRING POLICY 32nd JUDICIAL DISTRICT: The Unified Judicial System of Pennsylvania recruits, employs and promotes the most qualified applicants without regard to their political affiliation, race, color, age national origin, sex sexual orientation, gender identity or expression, religion, disability, or other non-merit facts or consideration. Reasonable accommodations will be provided to applicants with disabilities as may be necessary to ensure that all applicants are given a fair and equal opportunity to compete for all employment positions. UJS hiring and employment policies and procedures are intended to conform to all applicable state and federal laws governing fair and non-discriminatory hiring and employment practices and subject to change as necessary to remain in compliance with such laws.
To apply, please go to Neo.gov.