Summary

The Deputy Recorder of Deeds performs administrative, technical, and supervisory duties in support of the Director and the Chief Deputy of the Office of the Recorder of Deeds. The Deputy assists in managing the day-to-day operations of the office, including the accurate recording, indexing, and preservation of all documents relating to real property and other recordable instruments. The position ensures that statutory requirements are met and that the integrity and accessibility of the County’s land records are maintained. The Deputy works under the general supervision of the Director and Chief Deputy and may act in the Director’s absence.

Essential Duties

• Assist the Director and Chief Deputy in planning, coordinating, and supervising the daily operations of the Recorder of Deeds Office.
• Oversee the recording, indexing, scanning, and archiving of deeds, mortgages, satisfactions, releases, powers of attorney, and other documents as required by law.
• Review documents for completeness and statutory compliance prior to acceptance for recording.
• Provide professional, courteous service to the public, including attorneys, title companies, surveyors, and government officials.
• Supervise and train clerical and cashiering staff; assign tasks and monitor workflow to ensure timely and accurate processing.
• Oversee daily recording and cashiering activity, including assisting with financial deposits and end-of-day balancing.
• Prepare correspondence, reports, and other administrative materials as may be assigned.
• Participate in the development and implementation of new procedures, technologies, and process improvements to enhance service delivery.

Qualifications

• High school diploma or GED required; Associate’s or Bachelor’s degree in business administration, public administration, or a related field preferred.
• Minimum of five (5) years of progressively responsible administrative or clerical experience in a Recorder of Deeds Office, Register of Wills, Prothonotary, or similar public records environment, or equivalent experience in title, legal, or real estate documentation.
• Supervisory or lead experience strongly preferred.

Computer Skills

Proficiency in Microsoft Office applications (Word, Excel, Outlook, Teams, PowerPoint).

Physical Demands

While performing the duties of this position, the employee is regularly required to sit, talk, or hear. The employee may occasionally need to walk, stand, bend at the waist, climb stairs, or lift and move items up to 25 pounds. 

Work Environment

• Office setting within the Recorder of Deeds Department.
• Frequent interaction with the public, attorneys, title professionals, and County staff.

Contact

To apply, please go to Neo.gov.