Summary

The position of Pre-Trial Clerk involves preparing case files prior to criminal arraignments. The position requires the individual to follow written and oral instructions, computer knowledge, and the operation of standard office equipment. Good organizational skills are required, along with the ability to prioritize work. Excellent communication skills are used to interact with other offices and staff by telephone and in person.

Essential Duties

Under general supervision of the Office Administrator:

• Print out available case files sent to OJS
• Add dates for when sheets were received
• Identify at top of page the range of case files listed
• Enter case fil numbers into PMS to retrace additional documents related to case
• Print out entire dockets using case file numbers
• Label docket title pages with transcript numbers and date of arraignment
• Check subpoena for accuracy and confirm arraignment date is the same as the docket sheet
• If defendant signature is missing from subpoena a letter is sent with defendant's name and address on file notifying the defendant of date, time, and where to go
• Organize docket sheets by upcoming dates of arraignment and insure subpoena is located as last page of stapled docket sheets
• Check to ensure pertinent information is included into dockets
• Request from OJS any omitted information, once received add to dockets
• Arrange completed docket information into a file folder and label with last and first name, transcript number and date of arraignment
• Enter transcript number into Accorde software to print out scannable bar code labels, and apply to individual folders
• Request police reports from individual police departments using various methods such as: emails, fax and phone call; Provide follow up phone calls when the situation requires further attention
• Receive police reports from USPS mail, email, fax and hand delivery; add to folder
• Locate files using PMS software and attach police reports to docket files being processed at various locations, such as files being worked on by ADAs and co-workers
• Using PMS print out designation sheets and attach to dockets
• Receive synopsis from ADAs from Court Admin. Department, label and attach to case files
• If arraignment dates are changed create a letter to be sent to both defendant and their attorney
• Distribute incoming faxes to office staff
• Monitor department supplies and reorder when needed
• Provide coverage to other areas in the department such as: front counter, reception, distribute mail, restocking office supplies and courtroom arraignments

Qualifications

• Computer skills
• Strong communication skills
• Office experience

Additional Information

Physical Requirements: Normal, good health.

Residence Requirement: The County of Delaware has a residency requirement for employees. Anyone applying for this job must reside in Delaware County or be willing to move to the County within six months of starting employment.

Delaware County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, membership in an employee organization, political affiliation, or status as a veteran in the recruitment, selection, or hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. EEO/AA

Contact

To apply, please go to Neo.gov.