Summary
Are you looking for a rewarding career in Human Services dedicated to improving the lives of others? Delaware County Department of Human Services, Office of Children and Youth Services has an immediate openings for an Administrative Assistant 1. This staff position in our Drexel Hill Office performs a variety of secretarial, administrative, and clerical work to help ensure the efficiency, effectiveness, and collaboration our agency needs to provide for the immediate safety and protection of children and their families.
Delaware County offers a supportive work environment, an excellent benefit package, and opportunities for career advancement. We are currently seeking motivated and compassionate individuals to join our team. If you are interested in this career opportunity, please apply today.
Essential Duties
This position provides secretarial support for agency administrators, assists with office management, and serves as a back-up supervisor for the clerical unit. Success in this role relies on good judgment; confidentiality; problem solving, organization, interpersonal, clerical, supervisory, and computer skills; effective prioritization; and dependability in time and performance. As an Administrative Assistant 1, you will perform the following duties:
- Executive Assistance: Maintain the Agency Administrator’s calendar, prepare materials and arrangements for meetings and conferences, and assist with official correspondence.
- Communications Management: Establish and maintain cooperative working relationships with other departments and committees; answer, screen, and appropriately respond to or rout phone calls; sort and distribute incoming mail.
- Administrative Processes: Process check requests, purchase requisitions, and invoices; track travel requests; and coordinate data collection and annual renewals for compliance, planning, and other requirements.
- Workflow Training: Help new employees learn agency and office policies, procedures, and organization, as well as how to use both standard and specialized office equipment.
- Clerical Support: Assist with clerical procedures by proofreading, typing, and filing documents and other case materials including case records, forms, correspondence, and court summaries.
Position Requirements
Such training as may have been gained through graduation from a four year college or university; or any equivalent combination of experience and training.
- This position requires Pennsylvania residency.
- Do not submit resumes, cover letters, and similar documents. These documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position or to determine your score. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
- Must be able to perform essential job functions.
Legal Requirements
This position falls under the provisions of the Child Protective Services Law.
- Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.
TO APPLY FOR THIS POSITION
- Go to the web site: employment.pa.gov
- Click on the OPEN JOBS tab
- Click on OPEN TO THE PUBLIC tab
- On the far right of the screen FILTER by location and choose Delaware County.
- Select County Social Services Aide 3.
- A dialog box comes up with job duties.
- If interested, click APPLY
- You will need to create an account.
- Complete application and answer all questions that follow.
- You will have to apply to each job posting separately.
- You will receive an email with an examination score.